Microsoft word 2007 section breaks and page numbering

See Troubleshooting below for examples. They should not be used when you do not need to do so. Word put the controls for Section breaks on the Page Layout tab under "Breaks. Once you insert the Section break a double dotted line appears from one side of your document to the other. However, in that view they may disappear or be difficult to see if at the end of a paragraph that extends close to the right margin.

Practice: Inserting a Section break Word Open a blank document. Change your document view to Draft. Type the following: Title Page. Choose Next Page Section Break. Type Table of Contents. Type Main document.

View of exercise document in Word View your document in Print Layout. You now have three Sections. Switch between Draft and Page Layout views in this document to see how the Section break appearance differs. We will be using this document in the next exercise. Note: To make it easier to see the example, I applied the Heading 1 style to each of the lines.

Change Page Formatting in a Specific Section To better understand how Sections work, think of your document as a book with different chapters, and each chapter starts with page number one. In the last exercise we created a document with three separate Sections. We are now able to apply unique formatting to each Section of the document. The exercise that follows will help you change the margins and the page layout in the document using Section breaks.

You should be in Section 3. In the Orientation area, select Landscape. By default, this change will apply only to the Section you are in. The last page should now be landscape and the rest of the document should still be portrait. Choose Page Layout tab and click on the Page setup dialog arrow in bottom right corner of group Click on the Layout tab of this dialog box In the center under "Page" is a drop-down for Vertical Alignment In this Vertical Alignment Section, select Center from the drop-down list.

Click OK. Try changing margins in a specific Section. Generally one wants chapters to start on odd-numbered pages. Rarely, on an even-numbered page. An odd-page section break inserts a section break with the first page being an odd-numbered page according to the formatted page number. When an odd-page section break is inserted, Word will skip to the next odd-numbered page if necessary to start on an odd-number.

On screen it just looks like a page number was skipped. When the document is printed or in a pdf a blank page with no header or footer will be inserted but count in the page numbering. No page number appears on the inserted page. An even-page section break inserts a section break with the first page being an even-numbered page according to the formatted page number.

When an even-page section break is inserted, Word will skip to the next even-numbered page if necessary to start on an even-number. A Header or footer is text or other information such as graphics that is stored at the top or bottom of the page throughout your document. You can use the same Header and footer throughout a document or change the Header and footer for part of the document. For example, you can use your corporate logo in the first-page Header, and then include the document's file name in the Header for subsequent pages.

Word headers are sometimes called Running Heads. This recap may help you sort things out. Word put the controls for the Headers and Footers under the Insert tab. You can still create your own Headerlfooters by choosing "Edit. Header gallery Footer Gallery. For some reason, the Building Block Headers and footers directly format rather than use these styles. The basic style has tab settings for a Center tab at 3.

These are based on 1" margins. The Building Block Headers and footers tend to use Center and Right justifications rather than the tab settings. You can easily view these settings by clicking the Ruler box under the View tab. If you want to change the appearance of all of the Headers and footers in a document, modify the Header and Footer Styles. Your editor tends to have Headers and footers extend outside the page margins by half an inch and be in Italic using a different font.

I use sanserif fonts for Headers and footers and serif fonts for body text. This is intended to emphasize that the Headers and footers are outside of the body, a textual frame for the page. It is intended that they provide information without interrupting the reader's flow from page to page. Some of the building block Headers and footers do not use these styles. You can apply the styles but that will likely change more of the formatting than just the tab settings. Note If you want to add the word "Page" or dashes on either side of the number, you can type the information before inserting the page number.

Press TAB once to move to the right side of the Footer. You can select a date format. Warning If you check the Update Automatically will insert an updating date that will change to the current date each time you print. In previous versions this was the default. The page layout settings reserve room for headers and footers. Even if there is no header or footer, that reserved space will not be filled by the body text. However, if you put more in a header or footer than the space reserved, the body text will not overwrite it.

The header or footer will be allowed that space. This includes space-after or space-before formatting of the line closest to the body text. While one normally thinks of the header as being the top of the page and the footer as being the bottom of the page, a header or footer can place text anywhere on a page. Marginal page numbering is done with a Page field inside a shape or a frame.

You can create false left and right margins by putting a shape in the header-footer layer with no border. Text in the body will wrap around it. See my Letterhead Textboxes and Styles tutorial for examples and drawbacks. Headers and Footers will appear faded or gray in "Print Layout" view. They will print with full strength colors. If instead of seeing a Header or Footer you see a thin gray line between pages and it looks like you have no top or bottom margins, you are set to not view space between pages.

If you put your mouse pointer over that line it will change as shown to the right. If you click once, you'll see the tool-tip shown here. Double-clicking will show you the Headers and footers with space between pages as shown below:.

Unfortunately, unlike in previous versions, it is not set up well for finding what you want. If you know the name of an entry, you can type that name and press the F3 key to insert it. In WordPerfect, this was called Suppress.

In Word, the feature is called Different First Page. This means you are still able to put information into the Header or Footer but it will not affect the rest of the Headers and Footers in the document.

This is frequently used when the firm logo or partner's names appear on the first page of a letter. Word - put the controls for page numbering under the Insert tab.

Different options are presented and you can also get a dialog box using the Format Page Numbers button. In any section it will apply to both headers and footers.

Also, note that if a new Section is started following or in a Section that already set up to have a Different First Page, that option will be continued in the new Section. NOTE: There are times when you want the same footer but different or no header for the first page of your section. The Different First Page setting is for both, it does not distinguish between the header and footer. In this case it is often easiest to simply copy the text from one footer and paste in the other.

If you do this, you can end up with an extra paragraph likely blank. Delete that paragraph if you want the two to match. The Different Odd and Even option allows you to format your Headers and footers differently. For example, you may want the page numbers on the odd pages to be aligned to the right and the page numbers on the even pages to be aligned to the left when you are printing double sided documents.

This option is just under the Different First Page option. Note: the Different Odd and Even option applies to the entire document, not just to one Section. When you select this option, your current headers and footers become the odd-page-header and footers and the even-page headers and footers are displayed on even-numbered pages. In some cases, it is desirable to not use different even-and-odd settings. As written, these are for page numbers , but could be used for entire headers and footers as shown below.

Field codes by Paul Edstein. Word's default is to connect all the Headers in the document and all the footers in the document so they are all the same. It does this by using the Link to Previous command. This will prevent the previous Section from being changed as well. Tip It is usually better to start at the top of your document when working with Headers and Footers. How many Sections do you need?

The StyleRef field can reflect the content of the latest heading or other style and change each time you format something new with that Style. Note each Section in Word can have up to three Headers and three footers. The choices of different first page, different odd and even apply to both Headers and footers for each Section. The setting for link with previous is independent for each of these, that is, the first page Header can be linked to previous while the first-page footer is not and neither setting has any effect on the settings for the odd or even page Headers and footers.

One obvious way is to insert a temporary page break. However, you can actually create both in a single page. This is done without using a Section break. If you want the header or footer to appear only on page 5 of a document it would look like this:. This switches the entire document to a different orientation. If you want both types, you would use the Page Setup dialog. Since the page orientation is a Section property, if you have both portrait and landscape pages in one document, you must have multiple Sections.

If you use the page setup dialog, you can have an orientation change automatically insert a new page Section break. If you have selected text, the "Apply to:" dropdown allows you to change it only for selected text. This inserts Section breaks before and after the selection. If no text is selected, the choices will be "Whole document" and "This point forward. Again, if you simply use the Orientation Button, the orientation is changed for the entire document.

If the document already has multiple Sections, the button will apply your choice to the current Section. Generally Headers and footers are designed to distribute information across the top or bottom of a page, giving the reader a lot of information in a small space. Some information is on the left side, some in the center, and some on the right side of the page. In versions of Word before Word , this was done using tab settings in the Header and footer styles.

This works well if all pages in a document are in the same orientation. It does not work so well when some pages are in portrait, and others in landscape orientation. The default Header and footer styles have a center and right tab set for portrait orientation.

In Headers and footers beginning with Word there are special margin-alignment tabs left, center and right. These are independent of the paragraph or style tab settings.

Use Alignment Tab Feature to set tabs relative to margins Below are screenshots Word from a page set up in both portrait and landscape orientations showing how these special tabs adapt to the change in orientation. Portrait Orientation The tab settings shown in the ruler are those for my Header style. The Alignment tabs appear to be set the same but are really oriented to the page margins rather than the tab settings in the style. This becomes apparent when this Section is switched to Landscape Orientation.

Landscape Orientation Note: Right click on the screenshot above and select "View Image" to see full size. Note that the tab settings in the Header style shown on the ruler are the same and the first line using those tabs is unchanged.

The second line though uses the new Alignment Tabs and remains set well for this page orientation. Remember that by default the alignment tabs are independent not only of the tab settings but also the indent settings. In the example shown above the left and right indents were set at the margins, but they do not need to be. By default, the Alignment Tabs align to the margins, not the indents.

Alignment tabs can be used in the body of a document, but the control for it is in the Header and footer tools.

You can add this dialog to your Quick Action Toolbar if you need them in the body. I don't think you really want to do this, but could be wrong.

While the default with Alignment Tabs is to set them relative to the margins, they can also be set relative to the left and right paragraph indents.

My usual Headers and footers have left and right indents outside the margins to emphasize that they are frames to the page. If I were using a right-alignment tab, I would want it relative to the indent so it would line up with the right indent setting. These indents change with orientation because they are relative to the margins. Unfortunately, the alignment tab will not go past the right margin!

The right tab can still be set past the right margin and works, but that will not change with orientation. This portion arose out of a question asked on the Microsoft Answers site and three solutions were given. How to put a portrait page number on a landscape page by Bill Coan, MVP Where the contents are only one page put them in a Table and rotate the text in the table.

Where the landscape contents are only one page, put them in a Text Box and rotate the textbox. In many documents it is important to distinguish headers and footers from the body of the text. There are four principal ways to do this:. There are two things the user needs to know about Header and footer placement and space. In all other versions, click Format Using this method, your document should have no page numbering before the point you selected.

Later, you can add page numbers to the first portion without harming your custom numbering. To restart or customize your page numbering at a later section of the document, follow the same instructions. This is document aivk in the Knowledge Base. Last modified on Take a look at Figure B for an example. Mark W. Kaelin has been writing and editing stories about the IT industry, gadgets, finance, accounting, and tech-life for more than 25 years.

Most recently, he has been a regular contributor to BreakingModern. Problem Microsoft Word includes several features designed to ease the potential pain of formatting a lengthy document, including the seemingly mundane task of numbering pages.

Solution The process to display page number information based on the number of actual pages per section rather than actual pages in the entire document is relatively simple.

Set the section break The first step is to break your document into sections. Figure A Section break. Editor's Picks. The best programming languages to learn in Check for Log4j vulnerabilities with this simple-to-use script. You can use any other format instead. In the header for the body section, deselect Link to Previous. If Link to Previous is dimmed, check to make sure a section break was created.

In the intro section select Page Number and choose a location and style. If your change only affects the first page of your section, make sure Different First Page is not selected. Select Number format to select the format for the numbering, such as a, b, c or i, ii, iii for the intro. Under Page numbering , choose Start at and type a number that you want to start the section with. For example, restart numbering at the beginning of the body section.

Select Close Header and Footer , or double-click anywhere outside the header or footer area to exit. Note: Headers and footers are linked separately, so if your page number is in the header, turn off linking for headers.