Microsoft word reference to a paragraph

You can see a list of bookmarks in a Word document in the Bookmark dialog box. Note that names of bookmarks added by DocTools CrossReferenceManager follow the same syntax rules as the bookmarks added by the built-in cross-reference functionality. Example of cross-reference field of the type REF showing the field result and the field code. In this example, the h switch is included which means that the field works as a hyperlink so that you go to the bookmarked target when clicking or Ctrl-clicking the field depending on your Word settings.

You may want cross-references in a Word document to stand out from the surrounding text. You can use switches to change the formatting of cross-references. As mentioned above, a "switch" in a Word field is special information that makes the field act or look in a special way. For example, you can automatically apply a style to cross-references you insert. For help on manually formatting cross-references, see Formatting Cross-references. In the general help on Word, you can find information about the different types of switches that can be used with specific fields.

The fastest way to find this information is often to search using your preferred browser. You will find a full list covering all field types in the Microsoft article List of field codes in Word. Note that cross-references do not update automatically. If cross-references refer to headings, bookmarks, numbers or other targets that have been changed, you need to update the fields to reflect the changes.

For detailed information about how all types of fields are updated, see my article Updating Fields in Word — How it Works. You may experience that one or more cross-reference fields in a document do not show the expected content even if you have updated fields. If you run into such problems, my article Cross-reference Problems — Troubleshooting on my website thedoctools.

The article includes videos that illustrate what causes the problems and how to solve them. Note that my add-in DocTools CrossReferenceManager can help you automatically find and fix cross-reference problems. It can even prevent some of the problems from occurring. Did you know that DocTools AddBoilerplate.

Generate complete documents in seconds from re-usable text or graphics. DocTools CommentManager. Manage comments in Word fast and easy — auto-number, review, extract comments, etc. DocTools CrossReferenceManager.

Simplify and speed up the management of cross-references even in your most complex documents. DocTools DocPropertyManager. Manage and repeat data in Word fast and easy with custom document properties and DocProperty fields. DocTools ExtractChanges Pro. Extract insertions, deletions and comments from any Word document, incl.

You can't cross-reference something that doesn't exist, so be sure to create the chart, heading, page number, etc. When you insert the cross-reference, you'll see a dialog box that lists everything that's available to link to. Here's an example. In the document, type the text that begins the cross-reference. For example, "See Figure 2 for an explanation of the upward trend. In the Reference type box, click the drop-down list to pick what you want to link to. The list of what's available depends on the type of item heading, page number, etc.

In the Insert reference to box, click the information you want inserted in the document. Choices depend on what you chose in step 3. In the For which box, click the specific item you want to refer to, such as "Insert the cross-reference. To allow users to jump to the referenced item, select the Insert as hyperlink check box. Literature Summary Example. The following example formats the selected paragraphs …. If you create a new file, the Normal style is selected by default for any content initially entered..

To add details, like page numbers if you're citing a book, select Citation Options, and then Edit Citation In this article, you are going to learn how to insert bookmarks and cross-reference. You …. Check out Create a cross-reference or Paragraph number options in cross-references to get started On the Insert tab, click Cross-reference.

The list of what's available depends on the type of item heading, page number, etc. In the following example, note that Heading has been selected as the Reference type in the Cross-reference dialog box:. All paragraphs that are formatted with one of the built-in heading styles Heading are automatically shown in the dialog box. You can cross-reference tables and figures in Word if you have inserted captions using Insert Caption on the References tab in the Ribbon.

In the following example, note that Table has been selected as the Reference type in the Cross-reference dialog box:. Cross-references are fields. Normally, the result of a field is displayed but you can also view the field codes. When you insert a cross-reference, a field code will be inserted based on what the reference refers to.

The first part of the field code of a cross-reference field indicates which type of field it is. Part of the field code inside a cross-reference field refers to a bookmark that points to the target. A bookmark in Word is a named location or a named block of text or other content in a document.

If you refer to a built-in heading style in a cross-reference, Word automatically adds a bookmark around the heading text at the beginning and the end excluding the paragraph mark if a bookmark is not already found. The name of the bookmark is included in the field code of the cross-reference field.

If you are inserting a cross-reference to a caption, a bookmark will also be added to enclose the part of the caption content to be displayed by the cross-reference field. The bookmark will include different parts of the caption depending on the kind of caption reference you select such as the entire caption or only the label and number. The underscore at the start of the bookmark name means that the bookmark is being treated as a hidden bookmark in Word. You cannot add hidden bookmarks manually.

Hidden bookmarks are invisible in the document even if you turn on display of bookmarks. You can view invisible bookmarks in the Bookmarks dialog box, but you must turn on Hidden bookmarks to display them. Cross-references can be formatted manually, using styles or using switches in the field code. A switch holds special information that causes the field to act or appear in a specific way. One easy way to format a cross-reference is by using a character style such as Emphasis or Intense Emphasis.

The benefit of this method is that you can later modify the style or find and replace the style with a different style. If a document has been edited, you will likely need to update the cross-references since cross-references do not update automatically. It is important that the markers that are added at the beginning and end of the target of a cross-reference are not deleted or moved during editing.

If they are, you will need to reinsert the cross-reference because you will receive an error when you update. Cross-references will also be updated when you switch to Print Preview or when you print if the Word option Update fields before printing is turned on.

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